Accountant

MISSION

Your core mission is to work closely with the Finance team identifying ways to automate tasks and implement programs and processes that enable improvements with respect to Vive’s ability to rely on real-time financial data. You will be the main point of contact for all AP and AR matters internally and externally. Over time, you’ll be the in-house expert on our key platforms, SAP Concur and Microsoft Dynamics Business Central.  

You will deliver on this mission by: 

Daily

1. Ensure that all vendor invoices are: 

1. • Approved prior to payment 
   • Entered in a timely manner 
   • Vendors’ statements are obtained and reconciled to vendors’ accounts Reconcile bank accounts 
   • Vendors are correctly set up in accounting system and banking portal 
2. Ensure customer invoices are generated and sent on a timely basis as goods are delivered, and ensure: 

1. • Due dates are accurate 
   • Correct discounts have been applied 
   • Posted in the correct period 

Weekly

1. Process employee expenses and vendor payments 
2. Review of open purchase orders  

Monthly

1. Prepare accrual journal entries 
2. Ensuring subledgers tie to the general ledger (AR, AP, Inventory) 
3. Prepare other journal entries as required to support month-end close cycle 
4. Prepare cost of goods sold analysis 
5. Prepare reports for business unit leaders 
6. Prepare balance sheet reconciliations 

Ad-hoc 

1. Support the production team in creating production runs in Microsoft Dynamics and investigate variances 
2. Assist employees with invoicing and expense report queries  

Interacts with: 

• Internally – All employees across the organization, in both Canada & the US
• Externally – 3rd party vendors of goods and services

Accountability - your first 12 months, you will:

• Scalable AP processes - identify tasks that require multiple touchpoints, investigate ways to reduce the touchpoints. Move towards "3-way matches" for AP invoices (PO, receipts, invoice) where applicable
• 5-day month end close - working with the Finance team to identify and implement solutions to improve financial transaction accuracy and real-time processing to support the month-end close
• Production run reporting - working with the production team to correctly input information to Business Central and investigate variance

Specific Duties & Responsibilities

• Prepare month-end journal entries, including but not limited to (accruals, prepaids, depreciations, interest recognition, etc.) 
• Reconcile and analysis of balance sheet accounts (accruals, prepaids, fixed assets, loans, credit cards, etc.) 
• Various AR tasks – prepare and issue accurate and timely sales order invoices, supportable sales order credits, reconciles customer accounts, apply customer payments to specific invoices, liaise with customers to address AR issues 
• Various AP tasks – ensure that all AP invoices are properly authorized and that goods/services are received, vendor invoices are paid according to vendor terms, respond to vendor inquiries. 
• Reconciliation of GL to SL for AP, AR, inventory - in US and CAD. 
• Ensue expenditures are properly allocated by department, and revenue and costs are posted to the correct product line 
• Assist in the preparation of the production run input ensuring all relevant costs are captured within inventory. Investigate variances and prepare reports.  
• Reconcile bank accounts daily, investigate/record all adjusting amounts 
• Process online electronic payments 
• Partner with business units to monitor spending 
• Process expense reports and acts as the SAP Concur system administrator 
• Assist in the annual financial audit 
• Ad-hoc reports and analysis

Skills & Experience

• Accounting focused college diploma supplemented by a minimum of 2 years work experience in a multi-currency environment in AR and AP operations 
• Knowledge of Microsoft Dynamics Business Central is preferred 
• Knowledge of SAP Concur an asset 
• Experience in a manufacturing business is an asset 
• Fast-paced environment, with a high degree of urgency and responsibility 
• Highly team-oriented, but must be self-starter and able to work independently 
• Flexibility and adaptability to work across functional areas and ability to synthesize various viewpoints 
• Comfortable with frequently changing priorities 
• Adaptable, can think on your feet 
• Takes initiative 
• Always looking forward 
• Comfortable communicating independently with other stakeholders (internal and external) 
• Can-do spirit 

For more information and to apply for this position, click here.